You are the estimator, the crew and the person doing the paperwork at nine at night. The quotes that went quiet, the invoices from the yard, the timesheets on somebody's phone and the job that quietly ran over are what we take over, so the next bid is based on what the last one actually cost.
WORKS FROM THE EXPORTS YOUR JOB SOFTWARE ALREADY PRODUCES · PHOTOS FROM THE SITE ARE FINE · NOTHING TO INSTALL, NOTHING FOR THE CREW TO LEARN
Fourteen supplier invoices read into the job sheet. Three were coded to the wrong job and are flagged back to you before they land in a total.
Last week's timesheets, photographed in the truck, totalled into the job log and checked against the hours you quoted.
Two quotes from three weeks ago chased. One came back and booked. The other asked for a change, and the revised line is drafted for your yes.
A subcontractor's certificate of insurance expires in 21 days. The renewal ask is drafted and waiting on your say-so before it goes.
The monthly job-cost pack: quoted against actual, with the two jobs that ran over circled and the reason next to each.
AN ILLUSTRATION OF THE SHAPE OF A WEEK, NOT A CLIENT'S LOG.
The whole list is on the front page. In this trade, one job is worth starting with, and these are the three that most owners hand over next.
Every quote outstanding more than three days gets followed up in your words until they book or tell you no, and either way you get the list.
Every quote you send gets chased on the schedule you set until the customer books or tells you no. The answer comes back to you, so the work you already priced stops dying in an inbox nobody has time to work.
Supplier and yard invoices, delivery tickets and receipts read into the job sheet, coded to the job, with anything that does not fit flagged to you rather than absorbed into a total.
Quoted against actual on every job, with the ones that ran over circled, in the monthly pack and in time to price the next one properly.
Also on the list for this trade: the timesheets from the field, photographed or pasted, totalled into the job log; the paperwork with dates on it, where a certificate of insurance, a permit or an inspection window is pulled out of the document and put in front of you well before it lapses; and the service list and prices you publish, watched so the page a customer reads is the one you would have written.
Materials get bought on the way to the site, the ticket goes in the truck, and the job closes out on a gut feeling. The next bid repeats the mistake, because the number that would have corrected it never got written down.
You sent it while the customer was keen and never had a spare hour to follow up. Three weeks later they hired somebody whose price was higher and whose quote arrived second.
An insurance certificate, a permit, a warranty window, a retention period. It was in the file the whole time, and the first time anyone reads it closely is when somebody asks for it.
If it exports, scans or comes as a photo, it usually qualifies. On the first call we check yours and tell you plainly if a job cannot be done properly.
One call. Bring a month of invoices, the quotes you have outstanding and whatever your job software exports. We write down what you do by hand, where the data lives, and which jobs you want gone first.
It reads the paperwork, keeps the job sheet current, runs the follow-up and watches the dates, inside rules you set: what may be sent under your name, what comes to you first, and who gets chased and how often. It runs on last month's paperwork first, so you see what it produces before any of it counts.
A plain summary every week, and the monthly pack behind it: what was handled, what it found, what needs your decision. The portal on your phone holds the same week: the log of what ran, the files it built, and a thread for asking it something at any hour. Read it at the end of the day, from the cab of the truck or the kitchen table.
We do not run your schedule or dispatch your crew. Scheduling software, job assignment and route planning are somebody else's product, and moving you onto a new one is not part of this.
We do not estimate, and we do not sign anything. Numbers go to you to price, and every document that leaves your business with your name on it is read by you or by us first.
We do not do payroll or tax. Hours and job costs are kept current and handed to whoever runs your payroll and files your returns.
We do not move money, and we do not chase debts. Invoicing, collections and anything involving a payment stay with you and whoever handles your accounts. We do give you the list of what is outstanding with the dates on it.
We will not publish numbers from a client's business without their written permission, and we will not invent one to fill the space. What we offer instead is the demonstration: send a month of your own invoices and quotes through the free summary and watch what comes back, before you pay anything.
$399 a month plus a one-time $399 onboarding, covering the whole list for one business, whether the month is light or heavy. Nothing is counted by the task. Cancel by email and it stops at the end of the month you are in, with your files and your register sent to you. The front page has the full comparison, and the terms have the promise we make when something goes wrong.
Two minutes on the form, and the free summary comes back within two business days: the three chores eating your week, what we would take off first, and an honest no if this would not be worth it for you.
EMAIL ANSWERED IN ABOUT A MINUTE, ANY HOUR · YOUR SUMMARY BACK WITHIN TWO BUSINESS DAYS